https://www.boardroomate.com/best-ways-to-conduct-your-board-meetings-like-the-pros/

The manner in which board meetings are run has a major impact on the quality of discussions and how effective they are. To get the most benefit of each meeting, it is important to establish clear expectations of how meetings are supposed to function and the manner in which decisions will be taken.

In general, board meetings shouldn’t be overrun by reading reports. Instead the committee chair should read their reports ahead of time and present them at the meeting. The board then has the opportunity to discuss each report and the information contained in it in relation to the company’s overall goals.

For effective conversations, board members should be able to freely and freely. This means that board members must respect other members their right to speak. Although there are exceptions interfering with other board members is generally considered in poor manner.

A common error is to bring up a question or issue to be discussed without a clear suggestion regarding what the board must do. This can make the discussion feel a bit stale and unproductive. Begin with a general plan and let everyone consider the pros and cons.

Having a board secretary or another knowledgeable person take notes during the meeting can assist in ensuring that crucial information is not lost. It is also crucial to communicate clearly the process by which the board comes to its decision–whether it is through the voting process or consensus–and who will be responsible for preparing the minutes.